Changemakers | MNA Conference 2026

Speaker Hub

Virtual live sessions will be hosted in MNA's Zoom accounts, with MNA staff serving as room hosts and facilitators. Speakers will receive a Zoom link and invitation in the beginning of September, at least one week before your session begins. Our standard format is a Zoom meeting, which allows for polling, breakout rooms, annotation, and conversation. We encourage interactive methods such as polls, annotations, collaborative documents, and the chat to bolster engagement.

We will send speaker information and connect you with your room host in mid-late August. At that time you can request polling, breakout, or other features. We will also share anticipated attendance and other information at that time.

MNA will share additional information and Zoom invites in mid-late August! Stay tuned.

Pre-Recorded Session Instructions

Submission Instructions

Please submit your video or audio file by August 28th, 12:00 PM MTN. We will post links to view videos on the conference attendee website on September 1st.

You may submit your session in a few ways, emailing any of the below to srogala@mtnonprofit.org

Share a link of a file you are hosting on your own site or file sharing system. Please be advised we will not be able to keep track of views if you select this method.
Send a Canva, Zoom, or Loom link to a shareable file.
Share a mp4 format file.

Please ensure your session:

Is no longer than 45 minutes (ideal length is 5-25 minutes, consider creating a series of shorter videos rather than one long video)
Has captions
Is saved as your session name
Please feel free to share information about your services, but please ensure this is a small part of your session, not the main focus.

If you also have a download or file to share such as a worksheet or template, e-mail it to srogala@mtnonprofit.org saved as your session name and we will make sure it is linked alongside your video

Session Tips

Reminder: Your pre-recorded session is designed for asynchronous viewing. Attendees will watch or listen at their own pace through the end of the year. Structure your session to be engaging, clear, and easy to follow without live interaction. After the end of the year we invite you to use your video as you’d like, be that uploading to your website, clipping for edits, or sharing with potential clients. We will reach out for permission to continue using videos.

Though you have up to 45 minutes for your videos, we recommend keeping videos within the 5-25 minute range for optimal view time. If it makes sense, you may choose to separate a longer video into two-three shorter ones. Please feel free to do so, and send the video links with your titles, numbered in the order you prefer folks to view them in.

If you need help determining how to best break up your content, please reach out to srogala@mtnonprofit.org to talk through options!

Recording Platforms

Canva

Canva is a great tool for recording, editing, and building video presentations. You can easily build your slides, record in the program, and edit as needed. We recommend using captions or recording a transcript for accessibility reasons. We will do our best to add captions to videos without them, but can’t guarantee these will be ready at the launch date. Once you’re ready to share, you can share a downloadable version with us: In the upper right corner, select share, and add srogala@mtnonprofit.org to have edit access.

Zoom

It’s easy to record yourself with a share screen function on Zoom, especially if you feel confident in presenting in one take (I believe in you!). We recommend using captions or recording a transcript for accessibility reasons. We will do our best to add captions to videos without them, but can’t guarantee these will be ready at the launch date.The easiest way to share with us is to record to the cloud then share the link to the downloadable video with me. Instructions for sharing recordings in Zoom here. We recommend not using a password, but just sending srogala@mtnonprofit.org the link and allowing access to download the video.

In-Person Session Timeline and Expectations

ASAP
- Attendees are starting to sign up for 1:1 sessions: View here | View 1:1 Meeting Guide
- Venue: Our hotel block is full, but additional rooms may be available and additional hotels nearby are listed here.
September 1st - 30th | Virtual Conference
September 9-11th | Shelby will send instructions and a check in for:
- Room Assignments and updates
- Initial 1:1 assignments
- Invoice and Payment instructions
- In-person speaker logistics, instructions, and directions
September 15th
- Shelby will share a final check-in and update
- We will invite you to upload your slides here to share with attendees by September 15th. We ask to share slides with attendees for accessibility and learning reasons. You can also upload materials to this drive. Please save as your session name, including the prefix. We will not print copies
  - This will be a backup for the room slides, but we invite you to bring a version of your slides on a thumb drive, your own laptop, or other access method if you prefer.
- We will send 1:1 meeting confirmations this week
September 16th-18th | Helena Conference
September 30th | Invoice Deadline

Invoicing and Payment

See below for instructions to invoice MNA for your session and receive payment

After all of your sessions are complete, you will receive an email from Docusign with your total honoraria and preference for payment method. If you have questions please reach out to srogala@mtnonprofit.org.
- ACH deposits allow MNA to securely send payments directly to your organization's bank account through QuickBooks Online (QBO). This reduces processing time, avoids check delays, and ensures timely and accurate payment. Each ACH deposit also saves MNA $1.50 in processing and postage costs—funds we can reinvest in training, developing resources, and advocacy for nonprofit support across Montana.
Once you receive this notice from Docusign, please send an invoice to Barbara bkrizek@mtnonprofit.org and CC Shelby (srogala@mtnonprofit.org). Please allow thirty days from your invoice submission for payment.
- Invoice template here, if needed
Please include a W 9 for MNA to have on file.
- You do NOT need to send a W9 if you are invoicing through your c3 organization

Room Setup

You will be able to access your session room 15 minutes before to set up, and you'll have a room host on hand to help finalize any setup, provide an introduction, serve as a room monitor, and offer a close at the end of the session. This will either be an MNA staff or board member, or an MNA Ambassador. If you run into any problems, please reach out to me. My cell is 406-381-0732.

- Round tables with 6 chairs, 1-2 tall tables in the back for standing room, and extra space in the back or chairs for overflow attendees
  - Room setup dependent on room assignments. Updates in September.
- Projector (or TV)
- Laptop, adapter, clicker: Feel free to bring your own laptop if you prefer, otherwise we’ll have ours loaded with session information you send us in advance.
- Microphone: Different rooms will have lapel or handheld (we cannot accommodate everyone’s preference, thank you for understanding). If you have 20 or more people in your room, please use the microphone, so all of our attendees can hear your brilliant content.
- Large notepads + markers
- A speaker table with chairs
- Feedback forms on every table we’ll collect at the end
- Water on tables and a coffee station located somewhere nearby, outside the room
- If YOU need anything else in the room for your own accommodation needs please let me know. Feel free to bring your own materials, as long as you’re able to clean them up after your session 😊

Accessible Presentations

As an association we work to be invitational, inclusive, and equitable. We expect our speakers to uphold these values by creating spaces where everyone can learn and participate. Learn about strategies to create invitational learning spaces here, ways to build multicultural learning environments here, and take a deeper dive into creating accessible PowerPoint presentations here or here. Please make sure your text is large enough to view from the back of the room, that you leave time for Q&A, and that you use examples from across sectors (environmental organizations, arts and culture, education, advocacy, and everything in between).